Many small clinics around the world would benefit from some form of
patient-record automation to reduce duplicate and misplaced files and
improve their ability to report on patients and clinic activities.
However, for many of these clinics, an EHR system is too costly. Current record keeping requirements cost each clinic several days' to report their activity.
The piClinic console provides the essential patient-record automation functions of:
- Electronic patient master index
- Digital archiving of patient records
- Patient visit tracking and record-keeping
- Basic patient and clinic operation reports
- ICD-10 diagnosis coding
Using the piClinic Console clinics gain more insight into the patients they see while requiring less time to collect and report the information.
The piClinic Console supports small clinics that keep records 20,000 patients or less and that see 100 patients or less per day. In Honduras. there are over 1,000 such clinics, all of which use paper files and manual data collection. Introducing the console into these clinics could increase the capacity of the national healthcare system by as much 1,000,000 patient-visits per year in time savings and efficiencies.
Mission and Vision
The piClinic Console fills the gap in patient-record automation solutions that exists between having no automation and having a complete Electronic Health Record (EHR) system. Because EHR systems are costly and complex, they are not viable alternatives for clinics without the resources that such systems require.
The piClinic Console can automate the patient records in clinics that cannot yet afford an EHR.
Using open-source software and common, commercially available hardware, the piClinic Console provides the most valuable patient-record automation functions for a very low cost.
For a low initial cost, clinics can start moving their records from paper to an electronic system. The piClinic Console's limited feature set reduces the time to learn the system and the electronic filing system helps clinics create and assign individual identification numbers while supporting existing identification systems during the transition.
After installation, the clinic can transition to the system during the normal course of daily operations. As more information is loaded into the system, patient information and reporting activities become easier and faster.
Initially, grant funding supports the console development and the testing to demonstrate its effectiveness in a range of clinic environments. The information gained from these initial tests will be presented to investors to suppor the plans to scale up the project.
Success stories will be promoted to organizations who sponsor or run similar clinics. These organizations include NGOs, charitable foundations, and national Ministries of Health. Systems may be purchased as components or as complete, turn-key systems.
Future development will continue to evaluate new features and emerging technologies to maintain the lowest system cost and the highest utility to the clinics.
The piClinic Console, such as the one shown in the photo, is a complete solution and costs about $300 US per clinic. This is considerably less expensive than other desktop or server-based systems. The system's simplicity enables new users to learn to use the system very quickly. The system works autonomously and does not need to connect to the Internet.
This photo illustrates the basic system configuration. Other configurations that support printers, bar code scanners, and Internet connections are also possible. It's low cost to purchase, install, use, and maintain is something that no other system on the market offers.
Planned Goals and Milestones
We are currently working with domain experts in Honduras to identify the best collection of features for the console. Funding has been secured and 5 clinics have been selected in which to conduct field tests of the console in Honduras during the summer of 2019.
Additional funding is being sought to scale-up to install systems in 1,000 clinics after the field test.