Updated Aug 19, 2018

Embassy of Japan in Uganda's Grass-roots Human Security Projects (GGP)

Offered by Embassy of Japan in Uganda

TheEmbassyofJapaninUgandais seeking concept papers for its Grant Assistance for Grass-roots Human Security Projects (GGP) to provide financial assistance to non-profit, development-orientedorganizationsto support community development.
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GrantType
Jan 31, 2019Deadline
Up to ¥10,000,000Amount
UnavailableDuration(Months)

Mandatory Requirements

Implemented in:
RegionN/A
CountryUganda
Focus AreasSecondary Education (Education)
Pre-primary/Pre-school/ECD Education (Education)
Technical and Vocational Education and Training (TVET) (Education)
Health
Water Sanitation and Hygiene (WASH)
Economic Recovery (Humanitarian Assistance)
Agriculture
Any non-profit organization, which has been registered with the National Board of NGOs or local governments with experience in implementing development projects at a grassroots level, and which has full-time paid staff and track record in handling at least 50 % of the requested fund, is eligible to apply for GGP. Potential recipients are international or local NGOs, community based organizations, medical institutions, educational institutions and local authorities/governments.

Milestones Reached

Years in Operation2

Other Requirements

Target BeneficiariesParticular attention will also be given to projects designed to assist the most vulnerable groups such as women,children and the physically disabled. . Individuals and private companies are not eligible.Projects requesting initial start-up or running costs are not eligible.
Planned Usage of FundsProjects in the areas below.
- Primary/secondaryeducation
- Vocationaltraining
- Primaryhealthcare, reproductive health andHIV/AIDS
-Waterand sanitation
- Reconstruction for disaster areas
- Agricultural development
Reporting RequirementsAll projects of a total amount exceeding US$50,000 require an external audit to be carried out.
OtherApplicants should note that the following budget items cannot be financed by GGP.
- Recurrent and administrative costs of the organisations (e.g. staff salaries, office consumables, rent and utilities, bank charges, etc.)
- Set-up cost of administrative offices (e.g. computers, furniture, etc)
- Running and maintenance costs of facilities and equipments
- Capacity building for the organisations (e.g. training staff in different skills support for a course within or outside the country, etc.)
- Meals, accommodation and participants’ allowances for trainings/ workshops
- Conferences and seminars
- Scholarship
- Land and properties
- Research and/or project conceptualisation
- Consumables (e.g. food, cloths, stationeries, etc.)
- Any items that are to benefit specific individuals or organizational members only and not the whole community.
- Items such as electronic devices, vehicles, motorcycles and books can be funded only if the applicant gives very strong reasons for its need.
- Any form of tax whether VAT, withholding tax, Customs duty, Development tax, etc

It is possible, however, for GGP to cover the expenses accrued from hiring external experts/consultants to provide technical assistance, monitor project implementation and carry out an external audit as long as these experts/consultants are hired exclusively for the project.

Below are the most common reasons for an application to be rejected.
- Organisational capacity is too weak (e.g. limited staff/experience)
- Proposed project consists only seminars, training or capacity building
- Application is incomplete (i.e. required information and documents are missing)

Application Directions

The concept paper must be written in block letters or typed. Please make sure to indicate a valid email address through which you can be contacted.

Enquiries can be made on phone at the above numbers or by e-mail at ggp@kp.mofa.go.jp (Concept Papers sent through email are not accepted)

Submit the Concept Paper to:
GGP section, Embassy of Japan
Plot. 8, Kyadondo Rd. Nakasero
P. O. Box 23553, Kampala, Uganda
Tel: 0414-349542/3/4, 031-2261564/5/6
Fax: 0414-349547

Application And Awards Process

The Embassy can receive concept papers anytime throughout the year, but the selection process is conducted twice a year with deadlines on 31st January and 31st July.

Official notification as to whether concept papers have passed the initial screening will be given approximately 3 months later.

Please note that only successful applicants will be contacted within three months after the submission deadline.
Final Decision3-4 months

Attachments

GGP-Concept-Paper-Guidelines.pdf
GGP-Concept-Paper-Form.docx
GGP-Brochure.pdf
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