(1) To be eligible for grants, the applicant must satisfy the following conditions:
- be a legal person; and
- be a public actor1 or be a private non-profit actor; and
- Your organisation (or your co-applicant) needs to be established or represented in the country where the action is implemented2. To us it means that you are locally registered with the authorities, that you have local staff and that you are directly implementing activities in the country; and
- be directly responsible for the preparation and management of the action with the co-applicant(s) and not be acting as an intermediary; and
- have already managed a grant amounting to 40% of the amount applied for. A certificate of satisfactory performance3 signed by the donor is mandatory and constitutes proof thereof; and
- dispose of financial statements certified by an independent body (audit or statutory commissioner). Those statements must not be older than 2 years.
The applicant may act on its own or with one or more co-applicants.
(2) The potential applicant may not participate in Calls for Proposals, nor may they be the beneficiary of grants should one of the following situations be applicable to them:
- they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
- they have been convicted of an offence concerning their professional conduct by a judgement which has the force of res judicata (i.e. against which no appeal is possible);
- they have guilty of grave professional misconduct proven by any means, which the contracting authorities can justify;
- they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
- they have been the subject of a judgement which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity;
In the Grant applications (Annexes A.1 & A.2 – Grant application files of the 1st & 2nd round), the applicant must declare that neither itself nor its co-applicant(s) fall under any of these situations (‘Applicant’s declaration’).
If the grant is awarded to it, the applicant becomes the beneficiary-contractor identified in Annex F (Grant Agreement). The beneficiary-contractor is the main point of contact for the contracting authority. It shall represent any other beneficiary co-applicants and act in their name. It shall design and coordinate the action implementation.
The co-applicant(s) shall participate in the implementation of the action, and the costs that they incur shall be eligible in the same way as those incurred by the applicant.
The co-applicant(s) must satisfy the eligibility criteria which apply to the applicant itself, except that:
- they don’t need to prove that they have already managed a grant amounting to 40% of the amount applied for;
- they don’t need to be established or represented in the country where the action is implemented if it is the case for the lead applicant.
The co-applicant(s) must sign the ‘Applicant’s declaration’ in Annexe A.2 – Grant application file of the 2nd round.
Co-applicants cannot be added or removed in-between the 2 Rounds. The following persons are not coapplicants. They do not need to sign the ‘mandate’ statement.